District Policy Handbook
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Introduction
The Durant Public Schools operates according to policies developed and established by the board of education. The board, which represents the local community, develops policies after careful study and deliberation. The board will appraise the effects of its policies and make revisions as necessary.
This manual contains the policies that govern the Durant Public Schools. Policy development in a modern, progressive school system is a dynamic, on-going process. New problems, issues and needs give rise to the continuing need to develop new policies and to revise existing ones.
Each person or office should update its copy of this manual as new policies are distributed.
POLICY HANDBOOK TABLE OF CONTENTS
- SECTION A (1000) - SCHOOL DISTRICT
- SECTION B (2000) - SCHOOL BOARD OPERATIONS
- SECTION C (3000) - BUSINESS AND SUPPORT SERVICES
- SECTION D (4000) - PERSONNEL
- SECTION E (5000) - INSTRUCTION
- SECTION F (6000) - STUDENTS
- SECTION G (7000) - COMMUNITY RELATIONS
SECTION A (1000) - SCHOOL DISTRICT
SECTION B (2000) - SCHOOL BOARD OPERATIONS
| Section B | Policy # |
|---|---|
| Legal Status | 2100 |
| Election of School Board Members | 2110 |
| Board Vacancies | 2120 |
| Continuing Education for School Board Members |
2130 |
| School Board Internal Organization |
2140 |
| Board of Education Officers - President |
2150 |
| Board of Education Officers - Vice-President |
2160 |
| Board of Education Officers - Treasurer |
2170 |
| Board of Education Officers - Clerk |
2180 |
| Board Minutes/Encumbrance Clerk |
2190 |
| Consultants |
2200 |
| School Board Meetings |
2210 |
| Board of Education Notification of Meetings |
2220 |
| Quorum Board Meeting Procedure |
2230 |
| Board of Educaiton Meeting Public Participation |
2240 |
|
Form: Request to Address Board of Education |
2240.1 |
| Rules of Order |
2250 |
| Administration in Absence of Policy |
2260 |
| Board Policies |
2270 |
| Goals for the Superintendent of Schools |
2280 |
| Board of Education - Executive Officer-Superintendent |
2290 |
| Board-Superintendent Relationship |
2300 |
| Term of Office and Salary of Superintendent |
2310 |
| Evaluation of the Superintendent |
2320 |
| Line in Staff Relations |
2330 |
|
Chart: Organizational Chart |
2330.1 |
SECTION C (3000) - BUSINESS AND SUPPORT SERVICES
| Section C | Policy # |
|---|---|
| Management and Investment of Funds | 3100 |
| Public Gifts to the Schools |
3110 |
| Financial Gifts to the District Under the Oklahoma Equal Opportunity Education Scholarship Act |
3110.1 |
| Lynda Abbott Foundation Scholarship Trust |
3120 |
| Annual Budget |
3130 |
| Preliminary Estimate of Need |
3140 |
| Annual Statistical/Financial Reports |
3150 |
| Activity Funds |
3160 |
| Guidelines for the Sanctioning of Student Achievement Programs and Parent-Teacher Associations and Organizations |
3170 |
|
Form: Application for Sanctioning |
3170.1 |
| Auditor |
3180 |
| Salary Deductions |
3190 |
| Purchasing and Distribution |
3200 |
| Procurement |
3200.1 |
| Purchase Card |
3201 |
| Public Construction Contracts |
3210 |
| Bid Opening |
3220 |
| Workshops Provision of Sustenance |
3230 |
| Sale of School District Surplus Property |
3240 |
| Safety Program |
3250 |
| Workplace Safety Program |
3260 |
| Safety Drills |
3270 |
| Safe School Committees |
3280 |
| Disaster and Lockdown Drills |
3290 |
| Fire Drills Rules and Procedures |
3300 |
| Emergency Preparedness and Management |
3310 |
| Shelter in Place |
3320 |
| Bomb Threat Procedures and Chain of Command |
3330 |
| Smoking, Vaping, and the Use of Tobacco Products |
3340 |
| Hazardous Materials |
3350 |
| Hazard Communication |
3360 |
|
Form: Affidavit |
3360.1 |
|
Asbestos Inspection |
3360.2 |
| Building, Equipment and Grounds |
3370 |
| Equipment Accountability |
3380 |
| Inventories |
3390 |
| Buildings and Grounds Maintenance |
3400 |
| Reporting Vandalism |
3410 |
| Textbooks: Distribution and Care Of |
3420 |
| School Bus: Extracurricular Use Of |
3430 |
| Transportation Management |
3440 |
| School Bus Routes and Assignments |
3450 |
| Child Nutrition Information |
3460 |
| Food Procurement |
3470 |
| Telephones |
3480 |
| Worker's Compensation Policy |
3490 |
|
Form: Workers Compensation/Sick Leave Election Form |
3490.1 |
|
Form: Employee Accident Report Form |
3490.2 |
| Disability Accommodations |
3500 |
| Fair Labor Standards Act |
3510 |
| Policy as to Assault and Battery Involving School District Employees |
3520 |
|
Form: School District Employee Assault and Battery Report Form |
3520.1 |
| Protest Procedures |
3530 |
| Matching or Cost Sharing Contributions Under Federal Grant Agreements |
3540 |
| Federal Programs |
3550 |
| Federal Programs Complaints |
3560 |
| Selection of a Construction Manager |
3570 |
| Service Animals |
3580 |
| Child Find |
3590 |
| Disproportionality |
3595 |
SECTION D (4000) - PERSONNEL
| Section D | Policy # |
|---|---|
| Title IX - Sex Discrimination and Sexual Harassment | 4010 |
| Sexual Harassment | 4100 |
| Notice of Nondiscrimination | 4110 |
| Discrimination, Harassment and Retaliation | 4120 |
|
(Grievance procedure for filing, processing and resolving alleged discrimination complaints (students and employees) |
4120.1 |
|
Grievance Complaint Form |
4120.2 |
|
Implementation Guideline for Combating Sex/Gender Based Discrimination |
4120.3 |
| Criminal Records Searches | 4130 |
|
Form: Authorization and Release (For Applicants) |
4130.1 |
|
Form: Authorization and Release (For Employees) |
4130.2 |
| Employment References, Release of Information Regarding Employees | 4130.3 |
| Teachers Duties and Responsibilities | 4140 |
| Teacher Assistants | 4150 |
| Teacher Ethics | 4160 |
| Standards of Performance and Conduct for Teachers | 4170 |
| Professional Conduct by Staff | 4170.1 |
| Conflicts of Interest | 4180 |
| Teachers Consultants | 4190 |
| Employment Practices | 4200 |
| Employment Procedures Certified Personnel | 4210 |
| Employment References-Release of Information Regarding Employees | 4210.1 |
| Employment Vacancies | 4220 |
| Medical Marijuana | 4225 |
| Policy With Regd to Employees for a Drug- and Alcohol-Free Workplace | 4230 |
| Testing Employees and Applicants for Employment (Other than Bus Drivers) with Regard to the Use of Alcohol and Illegal Chemical Substances) | 4230.1 |
| Form: Post-Accident Drug/Alcohol Testing Worksheet | 4230.2 |
| Alcohol and Drug Testing for Bus Drivers | 4240 |
|
Form: Bus Driver Consent for Release of Information |
4240.1 |
|
Form: Bus Driver Questionnaire |
4240.2 |
| Employment and Compensation of Athletic Personnel | 4250 |
| Resignation of Certified Personnel | 4260 |
| Employment of Retired TRS Members | 4265 |
| Compliance with State and Federal Laws Regarding Employee Leave and Payroll Procedures | 4270 |
| Salaries and Expenses | 4280 |
| Notice of Intent to Qualify for Salary Schedule Advancement | 4290 |
| Salary Schedules | 4300 |
| Extra Pay for Teacher Sponsors | 4310 |
| Fringe Benefits | 4320 |
| Special Education Certification Reimbursement | 4325 |
| Certified Employee Leave | 4330 |
|
Form: Application for Family or Medical Leave |
4390.1 |
|
Form: Application for FMLA Intermittent Leave or Leave on a Reduced Schedule |
4390.2 |
|
Form: Medical Release Authorization for Access by Patient or Disclosure Of Protected Health Information |
4390.3 |
|
Form: Certification of Health Care Provider |
4390.4 |
|
Form Employer Response to Employee Request for Family or Medical Lave |
4390.5 |
|
Form: Notice of Intention to Return From Leave |
4390.6 |
| Support Personnel Leave | 4400 |
| Expense Reimbursement | 4410 |
| Unused Sick Leave Bank | 4420 |
| Sick Leave Sharing Bank | 4430 |
| Staff Participation in Political Activities | 4440 |
| Fund Raising by Parent-Teacher Organizations | 4450 |
| Health Personnel | 4460 |
| Bloodborne Pathogens Exposure Control Plan | 4470 |
|
Form: Communicable Disease Risk Exposure Report Form |
4470.1 |
|
Form: Hepatitis B Vaccine Consent/Refusal Form |
4470.2 |
| Dress and Personal Grooming Support Employees | 4480 |
| Assignment of Teachers | 4490 |
| Teacher Transfers | 4500 |
| Planning Periods | 4510 |
| Staff Development | 4520 |
| (Deleted Policy) | 4530 |
| Policy for the Evaluation of Support Staff | 4540 |
|
Form: Support Employee Evaluation |
4540.1 |
|
Form: Support Employee Plan for Improvement |
4540.2 |
| Personnel Files Certified Staff | 4550 |
| Suspension, Dismissal and Nonreemployment of Teachers | 4560 |
|
Letter: Notice of Hearing on Superintendent's Recommendation for Your Nonreemployment (Dismissal) |
4560.1 |
|
Letter: Notice that Nonreemployment (Dismissal from Employment) has Been Approved by the Board of Education |
4560.2 |
|
Letter: Post Hearing Notice Letter |
4560.3 |
| Suspension, Demotion, Termination or Nonreemployment of Support Employees | 4570 |
| Support Employee Rules for Conduct | 4580 |
|
Form: Notice to Support Employee of Suspension Without Pay, Demotion or Termination |
4580.1 |
|
Letter: Notice to Support Employee of Proposed Nonreemployment |
4580.2 |
|
Form: Hearing Request Form |
4580.3 |
| Exit Interview Employment Termination | 4590 |
|
Form: Exit Interview |
4590.1 |
|
Form: Exit Checklist |
4590.2 |
| Qualifications Principals | 4600 |
| Principals | 4610 |
| School Bus Drivers | 4620 |
|
Compliance with Regulations Regarding the FMCSA Clearinghouse |
4620.1 |
|
Bus Driver Consent for Release of Information and General Consent for Limited Queries of the FMCSA Drug and Alcohol |
4620.2 |
|
List of Prior Employees |
4620.3 |
|
General Consent for Limited Queries of the Federal Motor Carrier Safety Administration (FMCSA) Drug and Alcohol Clearinghouse |
4620.4 |
|
Release of information Form-49 CFR Part 40 Drug and Alcohol |
4620.5 |
| Support Staff Assignments and Transfers | 4630 |
| School Counselor Qualifications | 4640 |
| Employment of Substitute Teachers | 4650 |
| Evaluation of Professional Staff | 4660 |
|
Evaluation and other Academic Measures |
4660.1 |
|
Form: Administrator Evaluation Form |
4660.2 |
| Policy as to Assault and Battery Involving School District Employees | 4670 |
|
Form: School District EmployeeAssault and Battery Report Form |
4670.1 |
| Compensatory Time for Overtime | 4680 |
|
Form: Compensatory Time Off Agreement |
4680.1 |
| Multiple Employment Assignments | 4690 |
|
Form: Employee Acknowledgement of Receipt |
4690.1 |
| Professional Organization Payroll Deductions | 4700 |
| CPR & Heimlich Maneuver Training for School Employees | 4710 |
| Employees Charged with Crimes | 4720 |
|
From: Affidavit Regarding Criminal Activity |
4720.1 |
| Resident Teachers and Related Committees | 4730 |
| Extended Leave of Absence-Support Personnel | 4740 |
|
Form: Request for Extended Leave of Absence-Support Personnel |
4740.1 |
| Vacation Accumulation | 4750 |
| Durant ISD Faculty Dress Code | 4760 |
| Pregnant Workers Fairness Act | 4765 |
| Lactation Policy | 4770 |
| School Personnel Digital and Electronic Communications with Students | 4780 |
SECTION E (5000) - INSTRUCTION
Voluntary Prayer
| Section E | Policy # |
|---|---|
| School Calendar | 5100 |
| Attendance/Activities Policy | 5110 |
| Length of the School Year | 5120 |
| Organization of Instruction | 5130 |
| Class Size | 5140 |
| Class Schedules: Student | 5150 |
| School Volunteers | 5160 |
|
Volunteer Packet |
5160.1 |
| Supplemental Online Course Procedures | 5170 |
|
Correspondence Courses |
5170.1 |
| Lesson Plans | 5180 |
| Media Center-Selection of Library Books | 5190 |
|
Form: Citizen's Request for Reconsideration of Materials |
5190.1 |
| Textbook Selection Policy | 5200 |
| School Library | 5210 |
| Acceptable use of Internet and Electronic and Digital Communications Devices | 5220 |
| Policy and Procedures on Use of Internet-Based Instruction | 5230 |
|
Internet and Technology Safety |
5230.1 |
|
Form: Provider Verification |
5230.2 |
|
Social Media and Social networking |
5230.3 |
|
Rules of Engagement of Durant School District Social Media |
5230.4 |
| Artifical Intelligence | 5235 |
| Field Trips and Excursions | 5240 |
| United States Copyright Law | 5250 |
| Curriculum Development | 5260 |
| Prohibition on Race and Sex Discrimination in Curriculum and Instruction | 5261 |
| Notice: Whistleblower Protection for Teachers and Support Employees | 5265 |
| Curriculum Evaluation | 5270 |
| Including Students with Disabilities in Assessments | 5275 |
| Parent Revocation of Consent for Services | 5276 |
| Driver Education | 5280 |
| Vocational Programs | 5290 |
| Aids Prevention Education for Students | 5300 |
| Equal Education Opportunities | 5310 |
| Gifted Student Program | 5320 |
| Extended School Year Policy | 5330 |
|
Form: Consideration for Extended School (ESY) Services |
5330.1 |
| Remedial Instruction | 5340 |
| Summer School | 5350 |
| Sutdent Promotion and Retention and Student Pass/Fail of a Course | 5360 |
|
Form: Notification Form for Possible Student Retention or Possible Student Failure of a Course |
5360.1 |
| Grading | 5370 |
| Progress Reports/Report Cards | 5380 |
| (Deleted Policy) | 5390 |
| Semester Test Exemption | 5400 |
| Proficiency Based Promotion | 5410 |
|
Form: Application to Demonstrate Proficiency |
5410.1 |
| Homework | 5420 |
| Honors Program Medals and Certificates | 5430 |
| Academic Credits/Graduation Requirements | 5440 |
| Testing Program | 5450 |
| Strong Readers Act | 5460 |
| Teaching Religion Forbidden | 5470 |
| Open Records | 5480 |
|
Form: Public Record Access Request Oklahoma Open Records Act |
5480.1 |
|
Document Retention |
5480.2 |
| Safe School Committees and Healthy & Fit School Advisory Committees | 5490 |
| Constitution Day and Citizenship Day | 5500 |
| Student Program Speakers/ Presenters from Outside the School District | 5510 |
| Dyslexia/Dysgraphia Awareness Program | 5520 |
| Telework During Extended School Closure or for Intermittent Use | 5530 |
| Virtual, Blended, and Distance Learning | 5540 |
| Cybersecurity | 5550 |
| Suicide Awareness, Training, and Prevention | 5560 |
| Observation of Minute of Silence | 5570 |
| Voluntary Prayer | 5580 |
| Released Time Course | 5590 |
|
Form: Indemnification Agreement |
5590.1 |
SECTION F (6000) - STUDENTS
| Section F | Policy # |
|---|---|
| School Attendance Areas | 6100 |
|
Attachment A: Elementary Enrollment Procedures |
6100.1 |
| Student Residency | 6110 |
|
Affidavit: Attorney-in-Fact |
6110.1 |
| Students: Enrollment Requirements | 6120 |
| Attendance, Transfer and Placement of Students Suspended or Removed from School or Adjudicated or Convicted | 6130 |
| Part-Time Enrollment | 6140 |
| Student Attendance | 6150 |
|
Chronic Absenteeism |
6150.1 |
| Leaving School Grounds Closed Campus | 6160 |
| Student Transfers | 6170 |
| Withdrawal from School | 6180 |
| Contagious Health Conditions | 6190 |
| Food Allergies | 6191 |
|
Form: Food Allergy and Anaphylaxis Plan |
6191.1 |
| Communicable Diseases | 6200 |
| Immunizations Students | 6210 |
| Administration of Medicine to Students | 6220 |
|
Form: Parental Authorization to Administer Medicine |
6220.1 |
|
Form: Parental Authorization to Administer Seizure Rescue Medication |
6220.2 |
|
Form: Statement of Health Care Provider Regarding Administration of Seizure Rescue Medication at School |
6220.3 |
|
Form: Consent and Waiver for Administration of Glucagon |
6220.4 |
| Teaching About Drugs, alcohol, and Tobacco | 6230 |
| Accident Insurance Students | 6240 |
| Vehicle Use and Parking Students | 6250 |
| School Bus Program | 6260 |
| School Bus Safety Program | 6270 |
| Abuse, Neglect, Exploitation and Trafficking | 6280 |
|
Form: Suspected Child Abuse Report Form |
6280.1 |
|
Reporting Threatening Behavior |
6280.2 |
| Custodial and Non-Custodial Parental Rights | 6290 |
| Lettering Qualifications Athletics | 6300 |
| Fudraising | 6310 |
| Student Records | 6320 |
|
Notification of Rights under FERPA |
6320.1 |
|
Directory Information Notice |
6320.2 |
|
Letter: Destruction of Education Records |
6320.3 |
| Cummulative Records | 6330 |
| Student Activities Eligibility | 6340 |
| Extracurricular Activities | 6350 |
| Cheerleaders and Spirit Group | 6360 |
| Organizations Sponsors | 6370 |
| Social Organizations | 6380 |
| Student Organizations: Policy on Sponsorship and Equal Access for Limited Student Forums | 6390 |
| Gang Activity | 6400 |
| High School Student Council | 6410 |
| ASVAB Testing and Student Access to Military Recruiters | 6420 |
| Interscholastic Athletics | 6430 |
| Athletics Gate Passes | 6440 |
| Student Rights and Responsibilities | 6450 |
| Decision-Making Student Involvement | 6460 |
| Student Behavior | 6470 |
| Student Suspension (Out-Of-School) | 6470.1 |
| Seclusion of Students with Disabilities | 6470.2 |
| Physical Restraint of Students with Disabilities | 6470.3 |
| Complaint Procedures Under Part B of The Individuals with Disabilities Education Act | 6470.4 |
| Disciplinary Removal of Children with Disabilities | 6470.5 |
| Direct Threat | 6475 |
| Gun-Free Schools Student Suspension | 6480 |
| Student Conduct Dress Code | 6490 |
| Policy Prohibiting "Hazing" | 6500 |
| Student Bullying | 6510 |
|
Form: Bullying Report Form |
6510.1 |
|
Form: Investigation Report |
6510.2 |
| Reporting Student Substance Abuse | 6520 |
| Rules of Students Regarding Drugs and Alcohol | 6530 |
| Policy Prohibiting Student Possession of Dangerous Weapons | 6540 |
| Student Search And Seizure | 6550 |
|
Form: Student Search Report Form |
6550.1 |
| Locker Search and Seizure Policy | 6560 |
| Use of Search Dogs Drugs, Alcohol and Contraband Searches | 6570 |
| Personal Wireless Devices and Electronic Accounts | 6580 |
| Discipline Action Log | 6590 |
| Detention | 6600 |
| In-School Intervention/Alternative School | 6610 |
| Student Fees, Fines and Charges | 6620 |
| Prohibition of Threatening Behavior, Harassment, Intimidation and Bullying and Procedures for Combating these Behaviors | 6630 |
| Student Identifcation Cards | 6640 |
| Alternative Transportation | 6650 |
|
Form: parental Consent and Authorizatin to Use Alternative Transportation |
6650.1 |
| Reimbursement for Co-Curricular Activity Expenses | 6660 |
| Student Alcohol and Drug testing for Extracurricular Activities, Vision Academy, And Parking on School Property | 6670 |
|
Contract: Extracurricular Activities Participant Alcohol and Illegal or Performance Enhancing Drugs |
6670.1 |
|
Contract: Vision Academy Student Alcohol and Illegal Drugs |
6670.2 |
|
Contract: Parking Permit Application and Alcohol and Illegal Drugs |
6670.3 |
| Wellness Policy | 6680 |
| Educational Services Under Section 504 and Title II of the Americans with Disabilities Act | 6690 |
| Parents Right to Know | 6700 |
| Parental Involvement | 6710 |
| District Wide Parental Involvement, (Parents Bill of Rights) | 6711 |
| Title I Complaints | 6712 |
|
Form: Grievance Complaint |
6712.1 |
| Review of Instructional Material | 6713 |
| Foster Care Plan | 6714 |
| Student Mental Health Crisis Protocal | 6715 |
| Mental Health Accommodations | 6716 |
| Resource Information on Student Identification Cards | 6717 |
| Use of Multiple Occupancy, Restrooms and Changing Areas | 6718 |
| Save Women's Sports Act | 6719 |
| Student Diabetes Care and Management | 6720 |
| Use of Tobacco Products | 6730 |
| Health for Student Athletes | 6740 |
|
Athlete Release |
6740.1 |
|
Concussion/Head Injury Fact |
6740.2 |
|
Athlete Health Acknowledgments |
6740.3 |
|
Cardiac Arrest Symptoms |
6740.4 |
|
Letter: Return to Participation following Concussion |
6740.5 |
| Emergency Medial Services at District Athletic Events and Activities | 6750 |
|
Athletic Emergency Action Plan |
6750.1 |
| Graduation Attire/Tribal Regalia | 6760 |
SECTION G (7000) - COMMUNITY RELATIONS
| Section G | Policy # |
|---|---|
| Public Information Program | 7100 |
| News Media Relations | 7110 |
| Sports and Special Events Coverage | 7120 |
| Public Complaints | 7130 |
| Public Relations | 7140 |
| Indian Tribal Involvement | 7150 |
| District and Tribal Community Relations | 7150.1 |
| School Visitors | 7160 |
| Interference with the Peaceful Conduct of School District Activities and Protection from Workplace Harassment and Violence | 7170 |
|
Form: Notification of Restriction from Durant School Property |
7170.1 |
| Classroom Visitation | 7180 |
| Use of School Faclities | 7190 |
| Form: Facilities Use and License Agreement | 7190.1 |
| Charter Schools | 7200 |
|
Form: Application for Charter School Sponsorship |
7200.1 |
| Restrictions on Presence of Sex Offenders on District Premises | 7210 |
| Patriotic Access to Students in School Act (PASSACT) | 7220 |
| Service to Legal Papers | 7230 |
| Athletic Events, Broadcasting and Streaming Rights | 7240 |